According to The Radicati Group, business email users spend an average of 19% of their workday using email. That can be up to two hours every day, so learn to use it effectively!
Stop scanning emails and leaving them to deal with “later.”
Instead, schedule time just twice each day to check and manage emails. Checking once at noon and again in the mid-afternoon work well, because at these times you’ll likely have received replies to your previously sent messages. Also, shut off the auto-check function so you’re not tempted to open emails as they arrive.
Read each message thoroughly, then act, file, delete, or pass along.
Act on it if it's a quick response (less than two minutes). Create and use files in your email program for your individual projects, committees, or people with whom you interact. Immediately delete emails that were simply informative but do not require any action from you and forward (delegate) emails that you don’t need to handle, and then delete.
Use your email’s auto-responder to get people quick answers.
Let them know when you’re returning messages for the day and whom they can contact if they need immediate assistance while you’re away.
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Remember, if you need assistance and support with your office organization, you are cordially invited to contact ...
Donna LaRoche, M.Ed., Professional Organizer Serving Cape Cod, MetroWest and Eastern Massachusetts Contact: 617.640.2366 www.energizeandorganize.com
Phone: 617.640.2366 | Falmouth and Natick, Massachusetts
Organizing Cape Cod, MetroWest and Eastern Massachusetts including Arlington, Belmont, Cambridge, Concord, Dover, Framingham, Medfield, Millis, Natick, Needham, Newton and Villages, Norfolk, Sherborn, Sudbury, Waltham, Watertown, Wayland, Wellesley and Weston © 2020